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August 9, 2017

Chairman Harlan Barkley called the meeting of the Board of Commissioners for the LGLP&RD to order at 7:10 pm.  Present: Treasurer Dick Schneider, Secretary Renee Braun, County Representative Katie Mehn and Lake Liaison Mike Ross. Township Representative Tom Zick was not in attendance. Invited guest Tony Knoeck, Public Sector Services Representative from Waste Management attended as well as three residents attended.

PLEDGE OF ALLEGIANCE – All stood to say the Pledge of Allegiance.

APPROVAL OF AGENDA –  Motion by Mehn and seconded to approve the agenda. Motion passed.

APPROVAL OF MINUTES – Barkley added corrections and extra information under the Herbicide Treatments.  Motion by Schneider to approve corrected with additional information to the minutes, for July 12, 2017.  Motion passed.

WASTE MANAGEMENT – Tony Knoeck the Public-Sector Services Representative previously e-mailed a summary of cost of services. Knoeck explained how their billing process works and the contract includes a 3% increase per year. They would supply each resident with a container but could not guarantee pick up in the beginning of the week. Rates could increase with the gas prices. He said that the District had contacted him early and therefore would have time to work out a possible route for beginning of the week pick up.  Discussion ensued. The board will make their decision at the next meeting.

FINANCIAL REPORT – Schneider presented the financial report for August 1, 2017. Building Debt Service Fund Account Balance is $7,521.38, Debt Service Fund Account balance is $13,128.31, Equipment Repair & Replacement Fund Account balance is $8,280.79, General Checking Account had deposits totaling $9,141.72, the expenses were $7,267.89, balance is $67,464.91. Savings account balance $54,149.61.  Garbage/Recycle Savings Account deposits listed $6,345.00, withdrawals were $9,127.39, balance is $9,813.79. Schneider reported that the District is at the same pace as last year. Financial report was filed for audit.

SEWER FINANCIAL REPORT – Ross submitted the financial report for the Sewer Accounts for July 31, 2017.  General Checking Account expenses were $220,638.07, income was a transfer from Savings of $24,000.00, the balance is $6,440.56, Savings Account deposits were $20,747.92, withdrawal was a transfer to Checking of $24,000.00, the balance is $424,887.23. CMAR CD interest income was $1.57, balance is $17,153.75, Environmental Fund loans balances are $931,196.69 and $26,623.25. The report was filed for audit. Ross reported a problem on Melmar Dr. because he is seeing an substantial increase of pumping in the area. believes it may be a broken sewer main.  He is waiting for two companies (need names of companies) for a bid to televise the main and see where the problem is.  Ross followed up with information regarding the cost of replacing the alarm panels for the lift stations.  Ross submitted the E/ONE SENTRY alarm panel information to the board. Each unit is $2,100.00. All the existing units are 16 years old therefore he expects them to need replacing soon.


LAKE PLANNING PROGRESS – Barkley, Ross and Schneider met with Derek Kavanagh on Junly 10th to identify potential watershed improvements.  Onterra submitted written papers regarding the pros and cons of alum and iron treatment for the lake.  Onterra will do a late summer plant survey.

HARVESTER ELEVATOR – No offers to purchase have come from Aquarius.  

EMERGENCY ACTION PLAN UPDATES – Barkley will complete it this fall.


SUMMER HARVESTING UPDATE –  No need to harvest.

SUMMER AERATION UPDATE – Ross ordered some extension fittings for the aerator but did not receive them yet.  Relocation of the pumphouse building is on hold pending the results of the Lake Planning.  Barkley spoke with Donna at Fernwood requesting a lease extension of two years. She will talk to the other LLC owners. An extension will give the District until 2020 before final decisions on the pump house needs to be made.

HERBICIDE TREATMENT RESULTS – Onterra will do a late season survey.

FALL SPECIAL MEETING – No fall meeting needed. Barkley can give the results of the Lake Management Plan at the annual meeting

PROPERTY OWNERS DIRECTORY – Braun will get advertisers. It will cost $25.00 for a half page and $50.00 for a full page.  It will be completed by April 1st and 250 copies will be printed.  

CORRESPONDENCE – Braun received a call from Michelle MacHugo the Secretary of Grand Lake Improvement Association LTD. (Kingston Mill Pond). She wanted information or ideas for improving their lake.  They are working with Onterra as well.

OTHER BUSINESS THAT COMES BEFORE THE BOARD – The pontoon that Ross suggested at the last meeting was too small for the Districts’ needs.  Barkley talked with Anna Cesar from Golden Sands regarding zebra mussels traveling from Big Green and Spring Lake, near Big Green, to Little Green. She and her intern have drafted an article about it and Barkley will send it to his e-mail recipients. Barkley has someone who would help Ross with the water testing.

ADJOURN – Motion by Schneider and seconded to adjourn the meeting at 8:50 pm. Motion passed.

NEXT MEETING:  September 11, 2017 at 7:00 p.m. (summer hours)

Renee Braun - Secretary