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April 12, 2017

Chairman Harlan Barkley called the meeting of the Board of Commissioners for the LGLP&RD to order at 5:00 pm.  

Present: Treasurer Dick Schneider, Secretary Renee Braun, Township Representative Tom Zick, County Representative Katie Mehn, Lake Liaison Mike Ross and Aaron Gruenewald District Aquatic Advisor. Four residents attended.

PLEDGE OF ALLEGIANCE – All stood to say the Pledge of Allegiance.

APPROVAL OF AGENDA –  Motion by Zick and seconded to approve the agenda. Motion passed.

APPROVAL OF MINUTES –  Motion by Schneider and seconded to approve minutes for February 8, 2017. Motion passed.

FINANCIAL REPORT - Schneider presented the financial report for April 1, 2017. General Checking Account had no deposits, the expenses were $4,211.01, balance is $112,106.89. Savings account balance $54,053.92.  Garbage/Recycle Savings Account deposits $142.20, no withdrawals, balance is $13,217.15. Debt Service Fund Account balance is $13,105.11, Equipment Repair & Replacement Fund Account Expenses balance is $8,266.16, Building Debt Service Fund Account Balance is $7,508.09. Financial report was filed for audit.

SEWER FINANCIAL REPORT – Ross submitted the financial report for the Sewer Accounts for March 31, 2017.  General Checking Account expenses were $739.14, balance is $2,895.07, Savings Account deposits were $5,75.77, balance is $409,51.23. CMAR CD interest income was $8.25, balance is $17,140.71. Environmental Fund loans balances are $931,196.69 and $26,623.25. The report was filed for audit.


LAKE PLANNING PROGRESS – Barkley reported that the planning meeting is scheduled for  April 24th and a second one for  May 9th. They will be led by Onterra. Mike Ross, Derik Kavanagh from Land Use and Ted Johnson DNR are invited. Barkley will lead a one hour meeting with the lake planning committee, starting at 8:30 before the annual meeting on May 20th.  They may plan a follow up meeting in June. Barkley stated that Onterra suggested taking more water tests this year at cost of $4,800.00. They would apply for a grant of $2,300.00. It would be important data in the long term.  Gruenewald stated that the permit for 46.3 acers is mostly Curly Leaf and should kill it before harvesting is needed.  

PUMP HOUSE CONSTRUCTION – Braun pulled the original pump house file which stated that Pollesch Excavation built the original pump house. Ross stated he only received one bid back and are waiting for the other three before we can decide on who will build the pump house. Ross will give a presentation at the annual meeting regarding the options of moving the existing pump house compared to building a new one on the district’s property.

HARVESTER ELEVATOR – Ross stated that Aquarius has the information and will try to sell the harvester on consignment.  

EXOTIC PLANT TREATMENT – The herbicide permit submitted for approval by the DNR. The public notice has been posted in the newspaper and will be mailed to the residents along with the annual meeting information. Barkley stated that Clean Lakes out of Illinois was chosen to apply the exotic plant treatment (big lake treatment). They submitted the lowest bid and have worked with Onterra in the past. The entire Kearly Bay will be treated for Curly Leaf this year.  It has been suggested to spray the entire lake for Curly Leaf in the next three to five years.

SIGNS AT EACH PUBLIC LANDING – UPDATE – Schneider posted the signs stating that ½ the donations received at the public landings will go towards fish stocking.

EMERGENCY ACTION PLAN UPDATES – Barkley will bring the updated plan to the annual meeting.

ANNUAL MEETING PLANS – Schneider submitted the mandatory three nomination letters, for commissioner to qualifying him to be on the ballot at the annual meeting. The district did not receive any other nomination letters. Barkley submitted the state of the lake letter.  We will include a notice of herbicide treatment, District condensed proposed budget and Sewer proposed budget along with the agenda and 2016 annual meeting minutes and an RSVP for the cookout. At the meeting, Schneider will have copies of the detailed budget.  He and Ross will have a list of the District’s assets and Barkley will have copies of the District’s historic time line. Barkley will encourage residents to volunteer in various areas of the District.  



OTHER BUSINESS THAT COMES BEFORE THE BOARD – Ross and Schneider were made aware of driveway damage at the East side retention pond (Scharschmidt property). The shared driveway was damaged in the process of plowing the snow.  Schneider and Ross repaired the damage with a load of gravel. The board gave Schneider authority to send a letter to the property owner explaining that the District fixed the driveway this time but that it will not do so in the future because the District does not use the driveway in the winter. Therefore, if it is damaged while plowing snow it will be the property owner’s responsibility to fix the damage.

Barkley stated that Braun could not attend the convention due to a family emergency.  Motion by Barkley to reimburse Braun $75.00 for the registration. Motion passed.

ADJOURN – Motion by Zick and seconded to adjourn the meeting at 7:00 pm. Motion passed.

NEXT MEETING:  March meeting is May 10, 2017 at 7:00 p.m. (summer hours)

Renee Braun - Secretary