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Unapproved Annual Meeting Minutes


LITTLE GREEN LAKE PROTECTION & REHABILITATION DISTRICT

ANNUAL MEETING MINUTES

May 19, 2018

Proper notice for this meeting was mailed to all members. The notice published in the Markesan Regional Reporter and posted at the Markesan Library, two public places in the Town of Green Lake and our website.

Present were 68 electors and property owners, as well as Chairman Harlan Barkley, Treasurer Dick Schneider, Secretary Renée Braun, Green Lake County Representative Katie Mehn, LGLP&RD Attorney Paul Rosenfeldt, District Aquatic Advisor and Lake Consultant Aaron Gruenewald and the District Liaison Mike Ross. Town of Green Lake Representative Tom Zick gave advanced notice of his absence. Also invited guests Chris Kolaninski from the DNR and Anna Cisar from Golden Sands attended.  

CALL TO ORDER - Chairman Harlan Barkley called the meeting to order at 10:00 a.m. He thanked everyone for coming.

PLEDGE OF ALLEGIANCE – At the request of Barkley, all stood and recited the pledge of allegiance.

INTRODUCTION – Barkley introduced the Board as well as District Aquatic Advisor, Aaron Gruenewald and District Liaison, Mike Ross. He also recognized DNR Agent Chris Kolinski and Anna Cisar from Golden Sands.

RULES OF ORDER – The District’s Attorney, Paul Rosenfeldt informed the residents that the meeting will follow the Roberts Rules of Order. He added that all rulings at the meeting are final.

PRESENTATION OF AGENDA – A motion by Jim Prochnow and seconded to accept the agenda.  Motion passed.

APPROVAL OF ANNUAL MEETING 2017 MINUTES – Motion by Alan Zastrow and seconded to approve the annual meeting minutes from

May 20, 2017. Motion passed.

2017 DISTRICT FINANCIAL REPORT – All residents received a copy of the Balance Sheet as of December 31, 2017. Savings Balance is $45,568.88, Building Debt Service Fund is $7,560.98, Debt Service Fund is $13,197.43, Major Equipment Repair & Replacement Fund is $8,324.39, General Checking balance is $78,599.58, Garbage & Recycling Fund balance is $2,928.88.  Loan indebtedness as of March 15, 2018 is: Refinance BCPL Loan (Scharschmidt/Shed) $64,743.01, Payoff date May 15, 2022. Harvester #2 Loan was paid off on May 13, 2018. Lake Lot Loan $21,420.90 payoff date

May 15, 2022.  Schneider pointed out the District’s Real and Personal Property Assets value is $808,886.25. Motion by John Gardner and seconded to accept the 2017 financial report.  Motion passed.

2017 SEWER DIVISION FINANCIAL REPORT – Mike Ross presented the Sewer Division Financial Report for 2017.  General Checking Account balance is $15,028.01, Savings Account balance is $420,162.93, CMAR CD balance is $17,180.28. The attending residents reviewed the line item balance sheet showing receipts of $151,320.76 and Disbursements of $194,189.65, leaving a balance of $452,371.22. Motion by Jim Fenske and seconded to accept the 2017 Sewer Division Financial Report.  Motion passed.  

ELECTION OF COMMISSIONER – Attorney Paul Rosenfeldt stated that Renee Braun’s commissioner position ends this year. The District has received the mandatory three nomination letters 45 days prior to the annual meeting, for Jim Clark. There were no other nominations.  Motion by Jim Fenski and seconded to close the nominations. Motion passed. Ballots were handed out.  Rosenfeldt explained who is eligible to vote.  Linda and Glen Diver and Diane Schneider tallied the votes.  They were reviewed by Harland Barkley who announced the results.  66 ayes and 2 no.  Jim Clark will hold a commissioner position for the next three years. Jim introduced himself and stated that he retired last year, and he and his wife have moved permanently on the lake.  He is a member of the lake planning committee and has learned a lot about what it takes to manage the lake.  Harland presented Renee with a plaque and a gift certificate as a thank you for her 12 years of service.  

APPROVAL OF DISTRICT 2019 BUDGET – All attending residents received a report listing the 2019 Proposed Budget as well as the 2016 and 2017 actual expense and the approved budgets for 2017 and 2018.   Dick reviewed the reports and stated that the Lake Planning process has taken longer than anticipated therefore the $22,717.69 grant reimbursement from the DNR has not been received. The District expects to receive the money in 2018.  Motion by Jim Fenske and seconded to accept the proposed budget for 2019.  Motion passed.

APPROVAL OF SEWER DIVISION 2019 BUDGET – Mike Ross reviewed the Sewer Division Proposed Budget for 2019 with the residents. His report also listed the approved budgets for 2017 and 2018 as well as the actual expenses for 2017. Discussion ensued regarding the expansion of the existing sewer and cost feasibility. Harland stated that extensive studies would need to be done to see if the cost of extending the sewer around the lake would benefit the lake and decrease the bills of the existing 120 households on the city sewer. He personally did not believe it would. Mike stated that the cost of the existing sewer loan has increased due to the company who designed and installed the system underestimated the income and the City’s usage increases. Mike also stated that the system is 15 years old and he has had to replace many grinder pumps etc. He has stocked up for future pump replacements.  Motion by Jim Fenske and seconded to accept the Sewer Division Proposed Budget for 2019. Motion passed.

LAKE MANAGEMENT PLANNING UPDATE - Harland presented a detailed power point presentation and pointed out that the District applied and qualified for a grant, from the DNR so that we could be hire Onterra to develop a plan and work with a lake resident planning committee. He explained the last two years of the Lake Plan as it progressed.  He also detailed the implementation of the plan so far. Discussion ensued.  Motion by Steve Thurk and seconded to give vote of confidence, for the implementation of the lake plan as presented.  Motion passed.

CHAIRMAN’S UPDATE– Barkley stated the herbicide treatment for exotic weeds was applied yesterday, May 18th.  The Board decided to treat only the shoreline and boating path in Kearley Bay, like the treatment in years past.  It will save the District $8,000.00.  He informed the residents that the District renewed a three-year contract with Advanced Disposal for weekly trash and recyclable pick up. Advanced offered the best price and would pick up closest to weekend. Discussion continued. Harland stated that the audit for 2017 has been completed by a committee consisting of Alan Zastrow, Dave Burbach and Dave Hoffman on May 11, 2018. Other than a program error and a Bank clerical error the audit found no issues in the District’s records and was filed with out recommendations. Harland is updating the District’s Emergency Action Plan as well as other initiatives.  

He recapped the 2018 Annual Wisconsin Lakes Convention.  Barkley encouraged people to attend the convention as it is a great opportunity to get information regarding projects and initiatives on the area lakes and get to know people with like resolve to better their water ways.   He said the District will be working with groups such as Golden Sands and Clean Water to educate our boaters about the importance of not transferring weeds and invasive species from one lake to another. Barkley continues to add updates to the history time line of the lake, which lists the events concerning the lake from 1950 - today.  The presentations and history time line will be posted on the web site.

SELECTION OF DATE AND TIME OF ANNUAL MEETING –Motion by Jim Fenske and seconded to have the meeting on May 18, 2019 at the park with a cookout.  Motion passed.

CORRESPONDANCE - none

OTHER BUSINESS THAT MAY COME BEFORE THE BOARD – none

ADJOURN – Barkley directed people to enjoy the cookout.  Motion by John McMahon and seconded to adjourn the meeting.  Motion passed.  Meeting adjourned at 11:45 am.



Renee Braun - Secretary